支付旅行费用
不允许的
- 每日 should 不 be claimed for meals that are included in the registration fee.
- 与会议同时举行的社会活动.
采购卡
- Registration form or other conference materials that verify the amount charged to the purchasing card and specify what is included in the registration/workshop fee.
报销
- Original itemized receipts verifying payment by traveler are required.
- Registration form or other conference materials that specify what is included in the registration/workshop fees.
Anyone making arrangements to use charter flying services or private aircraft for U of I business should first check with the 风险的办公室 to confirm whether a current certificate of insurance is on file. 的 申请保险证明书 instruction may be given to the aviation charter service to assist. 除了, the traveler must provide a cost comparison for commercial flights and the cost-effective option should be selected.
- 费用限于可获得的最低价格的机票.
- Travel Insurance is 不 an allowed expense on domestic air travel.
- One check-on bag is allowed, obtain receipt from the airline.
采购卡
- Itinerary provided by the travel agency at the time of booking that shows Ticket Numbers, 旅客姓名, 路由, 日期和服务等级以及费用.
报销
- Original itemized receipts verifying payment by the traveler are required.
- 行程应反映金额, 付款方式, 乘客的名字, 服务等级, 旅行目的地和日期.
采购卡
- 住房形式, email or other documentation from the hotel or housing bureau that verifies the amount of deposit required and charged.
报销
- Original itemized receipts verifying payment by the traveler are required.
包括房费, 税收(仅限州外), 业务电话/传真, 本地或电话接入费.
预订时, U of I employees should identify themselves as such and find out whether a special rate is available.
住宿条件和房价必须合理, due consideration being given to the locality and to the nature of business for which the travel is authorized.
不允许的
- 住宿 costs within an employee's official station are 不 allowed.
- 住宿 costs within a 50-mile radius of your official workstation.
- 个人开销，比如看电影, personal phone calls (other than a 10-minute call home each day), bar or spa charges should be paid for personally upon check-out and should 不 打到购物卡上.
- 直接报销员工旅行的住宿费. All employee lodging should be placed on a purchasing card or handled as a reimbursement.
采购卡
- 报销 is for the actual single or conference room rate.
- If more than one guest is 不ed on the traveler’s receipt, a 不ation must be provided to indicate either (1) the additional guest(s) are authorized U of I expenses; or (2) the single rate is the same as the double rate; or (3) actual amount claimed is reduced to the single rate.
- 旅客应提交详细的收据, which shows all motel/hotel charges included in the total charged to the purchasing card.
- 如果旅行者支付的费用超过了自己的旅行费用, the name(s) of the additional traveler(s) must be included in the comments on the 采购卡 Travel Claim.
报销
- Original itemized receipts verifying payment by the traveler are required.
- 报销 is for the actual single or conference room rate.
- If more than one guest is 不ed on the traveler’s receipt, a 不ation must be provided to indicate either (1) the additional guest(s) are authorized U of I expenses; or (2) the single rate is the same as the double rate; or (3) actual amount claimed is reduced to the single rate.
- Explanation should include name of second person and if they are a U of I employee and what function they are fulfilling.
Direct Billings — 住宿 for Non-U of I Employee traveler
- 可为住宿建立直接帐单, 然而, 付款方式是购买卡.
租用或包租运输.
Automobiles and airplanes may be rented or chartered for use on official travel when that is the most economical and practical means of transportation.
欧洲杯买球 has access to contracted rental car rates through the state of Idaho. 访问 旅游及运输 了解更多信息.
不允许的
- 国家不允许额外的保险范围.
- 非本校员工的额外司机.
采购卡
- 在归还汽车时给出的最终明细收据, 显示所有费用的明细, 包括每日/每周费用, 加油费用, 税, 等. 的 rental agreement given at the time of rental is 不 sufficient.
报销
- Original itemized receipts verifying payment by the traveler are required.
- 在归还汽车时给出的最终明细收据, 显示所有费用的明细, 包括每日/每周费用, 加油费用, 税, 等. 的 rental agreement given at the time of rental is 不 sufficient.
采购卡
- Gasoline for personal vehicles is 不 allowed on the pcard. 相反，提交里程报销请求.
报销
- Personal car use will be reimbursed based on actual U of I business miles as submitted on a mileage log.
采购卡
- Rail itinerary or receipt given by travel agency at time of booking.
- Shuttle service receipt given at time service is provided (unless charge is posted in advance of service).
- 总是要拿到银行卡上所有费用的收据.
报销
- Original itemized receipts verifying payment by the traveler are required.
采购卡
- Receipts are required regardless of amount placed on the purchasing card.
报销
- 乘出租车需要收据, airport shuttle or limo expenses for amounts greater than $75 paid out of pocket by the traveler.
采购卡
- 只适用于汽车合用或租赁车辆.
- Gasoline for personal vehicles is 不 allowed on the pcard.
报销
- Original itemized receipts verifying payment by the traveler are required.
- 只适用于汽车合用或租赁车辆.
Laundry expenses are allowable during a business trip of five days or longer.
不允许的
- 个人费用(员工自备物品).
采购卡
- 的 purchasing card is intended for U of I business-related expenses only and should 不 incur charges that result from personal use.
报销
- Original itemized receipts verifying payment by the traveler and an explanation are required.
教职员工招聘、演讲嘉宾等.
采购卡
- Departmental expediters may pay travel expenses directly for U of I visitors rather than submitting a claim voucher and invoice for payment or reimbursing the traveler after the trip.
车辆停车
收据/文档要求.
Always obtain a receipt for all charges placed on the U of I 采购卡 Program including 停车.
停车 Meters may be documented by a receipt of a cell phone snapshot as support for the expense item.
个人支付的停车费用, receipts are only required if the expense is greater than $25.00.